| Home Page | About NWEG | Listserv | Bylaws | Archives | Contacts |

Bylaws

Article 1 NAME:
The name of this organization shall be the Northwest EndUsers' Group (NWEG).

Article 2 MISSION:
The mission of NWEG shall be to serve as a forum for sharing information and expertise in the use of the Endeavor Information Systems Inc. (EISI) products among librarians in the Pacific Northwest.   

Article 3 MEETINGS:
There shall be at least one NWEG meeting annually. Additional meetings shall be held in response to interest and needs of the group.

Article 4 MEMBERSHIP:
Membership shall be automatic for any individual working in an institution utilizing EISI products in the Pacific Northwest.

Article 5 VOTING:
Voting is based on a simple majority of those members present at a meeting.

Article 6 DUES:
There are no dues for membership. Meeting costs will cover expenses plus any reserve deemed necessary by the officers.

Article 7 OFFICERS:
The officers of NWEG shall be a Chairperson, a Chairperson-elect, a Secretary-Treasurer, and an Immediate Past Chair. A checking account shall be maintained by the Secretary-Treasurer for NWEG, with the officers as signatories on the account. The Chairperson shall be responsible for the management of NWEG and shall call meetings of the officers and others to take care of business and plan and arrange the meetings of the group. The Chairperson-elect shall serve in the absence of the Chairperson and shall assist the Chairperson in his/her duties. The Immediate Past Chair shall assist the other Board members in carrying out their responsibilities, especially in the planning of the Annual meeting, and shall perform such duties as may be assigned by the Organization. The Secretary-Treasurer shall be responsible for the financial accounts of NWEG and will keep one copy of all written correspondence. Other officers will maintain a binder of pertinent information to provide to his/her successor. Specific duties of the Secretary-Treasurer shall include: keeping minutes of membership meetings, producing and delivering written treasurer's reports at membership meetings and coordinating registration for the activities of the NWEG. The officers shall appoint others as necessary to assist with other duties of the organization including, but not limited to, web page and listserv maintenance, local arrangements and meeting facilitation.

Article 8
ELECTIONS AND TERMS OF OFFICE
ELECTIONS:
Elections shall be conducted annually at the business meeting held in conjunction with the NWEG meeting by a simple majority vote of members present. The Officers shall present candidate(s) to the membership, with further nominations open from the floor. The floor nominations require the consent of the nominee and that the nominee be present.

TERMS OF OFFICE:
The Chairperson-elect shall be elected every year. The Chairperson-elect shall serve one year as Chair-elect and then serve a second year as Chair and then a third year as Immediate Past Chair. The Secretary-Treasurer shall be elected in odd numbered years for a two-year term. Terms of office begin and end with the annual regional NWEG meeting.

REPLACING AN OFFICER:
Should the Chairperson-elect or Secretary-Treasurer be unable to fulfill the obligations of his/her term, the Chairperson shall name an individual to assume the responsibilities for the unexpired portion of the term, subject to confirmation at the next membership meeting. Should the Chairperson be unable to fulfill the obligations of his/her term, the Chairperson-elect shall take over those responsibilities.

Article 9
COMMITTEES:
The Chairperson shall establish committees as needed. In addition, the Chairperson shall be responsive to suggestions from members to form special interest committees.

Article 10
COMPENSATION:
There shall be no monetary compensation for any officer of NWEG; however, registration fees for the regional conference will be waived.

Article 11
AMENDMENT OF THE BYLAWS:
Proposed amendments to the bylaws of NWEG must be submitted in writing to the Secretary-Treasurer and posted to the web site one month in advance of the next NWEG regional meeting. The proposed amendments must be approved by at least two-thirds of those members attending the meeting at which the proposed amendments are presented.

Article 12
PARLIAMENTARY AUTHORITY:
The parliamentary authority for NWEG is the latest edition of Robert's Rules of Order (with the exception of the simple majority vote in Article 5). The Chairperson-elect shall serve as parliamentarian.