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NWEG –
Northwest EndUsers' Group
Annual Business Meeting
June 2, 2005
Boise State University, Boise, ID
Participants: See list below.
Call to Order: Taylor Stoneback, Chairperson, called the
meeting to order at 12:55 p.m.
Barbara Glackin and the members of the BSU staff
who helped with the conference were warmly thanked.
1. Approval of the minutes
The minutes for the 2004 NWEG Annual Business meeting were
approved.
2. Treasurer's Report
Lynne Bidwell, Secretary/Treasurer, reported that the check book
balance was $3,455.61 as of May 31, 2005. Registration
checks are still being received and the expenses for the Boise
conference haven't been received, yet. The Treasurer's
report was approved.
3. Proposed Bylaws Changes
Key
and = delete
a nd
an Immediate Past Chair = add
Proposed Bylaws
Changes
Article 7 OFFICERS:
The officers of NWEG shall be a Chairperson, a Chairperson-elect
and a Secretary-Treasurer,
and an Immediate
Past Chair. A checking account shall be maintained by the Secretary-Treasurer for NWEG, with the officers as signatories on the account.
The Chairperson shall be responsible for the management of NWEG and shall call meetings of the officers and others to take care of business and plan and arrange the meetings of the group.
The Chairperson-elect shall serve in the absence of the Chairperson and shall assist the Chairperson in his/her duties.
The Immediate Past Chair shall assist the other
Board members in carrying out their responsibilities,
especially in the planning of the Annual meeting, and shall perform such duties
as may be assigned by the Organization. The Secretary-Treasurer shall be responsible for the financial accounts of NWEG and will keep one copy of all written correspondence. Other officers will maintain a binder of pertinent information to provide to his/her successor. Specific duties of the Secretary-Treasurer shall include: keeping minutes of membership meetings, producing and delivering written treasurer's reports at membership meetings and coordinating registration for the activities of the NWEG.
The officers shall appoint others as necessary to assist with other duties of the organization including, but not limited to, web page and listserv maintenance, local arrangements and meeting facilitation.
Article 8 ELECTIONS AND TERMS OF OFFICE
TERMS OF OFFICE:
The Chairperson-elect shall be elected every year. The Chairperson-elect shall serve one year as Chair-elect and then serve
one
a second year as Chair
and then a third year as Immediate Past Chair. The Secretary-Treasurer shall be elected in odd numbered years for a two-year term. Terms of office begin and end with the annual regional NWEG meeting.
Motion: Friendly amendment to allow voting on
Bylaws change within 30 days notification.
Moved by Cheryl Kneale and seconded by Shellie Whittaker. The motion
passed. The proposed Bylaws changes were approved.
Motion: NWEG to be set up with a non-profit
association status. Moved by Cindy Kirkpatrick and seconded by Paula Laine.
After some discussion, it was determined that more information was needed before
voting. Cindy Kirkpatrick withdrew the motion.
Motion: The Board to investigate what is required
to set up NWEG with a non-profit status. If the Board determines this is
worthwhile to pursue after their investigation, they will present their findings
to the NWEG membership for voting. Moved by Barbara Glackin and seconded
by Shellie Whittaker. The motion passed.
4. Elections
Motion: Laura Staley, Renton Technical College, was on
the slate of candidates for Chairperson-Elect. There were no other
nominations from the floor. Laura Staley was approved as the
Chairperson-Elect.
Motion: Barbara Carden, Whitworth College, was on
the slate of candidates for Secretary/Treasurer. There were no other
nominations from the floor. Barbara Carden was approved as the
Chairperson-Elect.
5. Location for 2006
Conference
The 2006 conference will be held at Green River Community College,
Auburn, WA, on June 7 - 8.
6. Topics for 2005 Conference
- Unicode
- Voyager 5
- Call slips
- UB Universal Borrowing
- Patron purge
- Patron privacy issues
- Cognos / Meridian
7. Announcements
Kathleen O'Connor announced that
the Washington Idaho Network,
with its support office at
Gonzaga
University in
Spokane, is coordinating with Endeavor
to conduct CERT 100 , 300 and 400 classes. Tentative
dates: July 18-22.
Location:
Gonzaga
University,
Spokane,
WA. They are close to reaching the
minimum number of attendees. If you would further information, contact
Kathleen O'Connor,
oconnor@gonzaga.edu, 509-323-6547 or 800-388-2008.
Philip Homan pointed out that the NWEG logo doesn't include an
apostrophe. It should be Northwest Endusers' Group. Cindy
Kirkpatrick said that she would change the logo to include the apostrophe.
8. Recognition and Appreciation
Taylor Stoneback thanked Lynne Bidwell for her work as Secretary/Treasurer and
Webmaster for 2003-05.
Barbara Glackin was thanked for her work as Conference Site Coordinator.
9. Adjournment
The meeting was adjourned at 1:30 p.m.
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